PUBLIC BOARD MEETINGS
Public meetings of the Vancouver Island North Board of Education usually take place on the second Monday of every month. Members of the North Island communities are welcome to attend all public meetings. Meetings are mainly held at the School District Administration Office located at 6975 Rupert Street in Port Hardy with approximately four meetings during the year are held in Port McNeill at North Island Secondary School, both locations commencing at 6:00 p.m. The current Year Schedule contains details regarding meeting dates and times. In January, July and August, meetings are held at the call of the Chair.
IN-CAMERA BOARD MEETINGS
In camera (closed to the public) meetings are held monthly to deal with personnel, legal and other confidential matters, as permitted by the School Act. Minutes from the in camera meetings are made available to the public, with revisions to ensure that as much information as possible can be disclosed without breaching confidentiality.
PRESENTATIONS TO THE BOARD
Individuals or groups wishing to make a presentation to the Board must submit a written request to the school district’s Secretary-Treasurer by 9:00 a.m. two Friday’s prior to the upcoming board meeting at which you wish to speak. The request should be in writing and include the topic as well as the presenter’s name and address. Presentations should not exceed 10 minutes. Lengthier briefings will be accepted in writing for the Board’s consideration. If you have questions regarding the above, please contact the Administrative Assistant to the Board of Education at (250) 949-6618 Ext. 2235.
WRITING TO THE BOARD
Letters addressed to the Board will be included on the public agenda of the upcoming Board meeting. The deadline for submissions is 9:00 a.m. two Friday’s prior to the meeting date.
ASKING QUESTIONS AT A BOARD MEETING
The Board welcomes questions regarding its decisions, practices or agenda items. There is a designated question period at the end of each public meeting. The Chair will announce the question period and members of the audience may indicate they have a question by raising their hand. Audience members should identify themselves before asking their question. Questions or comments about personnel issues, individuals or property acquisitions are not appropriate for regular meetings of the Board. Please contact the Secretary-Treasurer or Superintendent of Schools for alternative times for questions in those areas. You must be willing to place your question in those areas in written form to have them reviewed. An opportunity to speak with trustees and school board staff is normally available after the close of each public meeting.