Information about the Board of Education at School District No. 85 (Vancouver Island North)

Education in BC is a shared responsibility between the province and local school districts.  Publicly elected school trustees ensure that the local community has a strong voice in the education of its children.

The Board of Education's major responsibilities are: - Approving an annual accountability contract with the Ministry of Education outlining student achievement improvement goals. - Preparing and approving an $18 million annual budget. - Employing in 2018/2019; approximately 104 fte teachers and 90 fte support staff to educate approximately 1,330 students in 10 schools. - Listening to local communities and giving voice to local public values and priorities. - Advocating with the public and the Provincial Government for the interests of our students. - Establishing policies for the efficient and effective operation of the School District. - Approving board authority authorized courses and resource materials for use in our schools. - Preparing and approving the district's capital plan, which includes the purchase of new school sites and the construction of new buildings.

The Board of Education, in accordance with the School Act, is a policy-making body whose primary function is to establish procedures and guidelines for the operation of the public schools. Local school boards are responsible for producing a budget and administering expenditures. School trustee elections are held every four years to coincide with Municipal elections. Seven trustees are elected for a four-year term beginning December 1 following the election. The next school trustee election will be held in October of 2018.

Board of Education Standing Committees
Trustees meet in standing committees to discuss school district matters. These committees consist of appointed trustees and district administrative staff. Some also have parents, students and community representatives. Committees make formal recommendations to the Board at regular Board meetings.
Standing Committees include:  Budget; Personnel; Policy; Administrator Hiring; Long Term Planning; Committee of the Whole - discussions only, no decision making (open meetings); Scholarship; Student Suspensions.

Board of Education Joint Committees
Trustees and staff also meet with representatives of other groups in joint committees to discuss issues of mutual concern.
Joint committees include:  First Nations Education Council; VINTA Professional Development; CUPE Labour Management; VINTA & CUPE Grievances; VINTA & CUPE Bargaining.

Memberships in Other Associations
The Board also belongs to several Provincial or Regional Bodies including:
B.C. Public School Employers' Association
B.C. School Trustees Association

Board Meeting Minutes

Public Board Meetings
Public meetings of the Vancouver Island North Board of Education usually take place on the second Monday of every month. Members of the North Island communities are welcome to attend all public meetings. Meetings are mainly held at the School District Administration Office located at 6975 Rupert Street in Port Hardy with approximately four meetings during the year are held in Port McNeill at North Island Secondary School, both locations commencing at 6:00 p.m.  The current 2019/2020 Year Schedulecontains details regarding meeting dates and times. In January, July and August, meetings are held at the call of the Chair.

In-Camera Board Meetings
In camera (closed to the public) meetings are held monthly to deal with personnel, legal and other confidential matters, as permitted by the School Act. Minutes from the in camera meetings are made available to the public, with revisions to ensure that as much information as possible can be disclosed without breaching confidentiality.   

Presentations to the Board
Individuals or groups wishing to make a presentation to the Board must submit a written request to the school district's Secretary-Treasurer by 9:00 a.m. two Friday's prior to the upcoming board meeting at which you wish to speak. The request should be in writing and include the topic as well as the presenter's name and address. Presentations should not exceed 10 minutes. Lengthier briefings will be accepted in writing for the Board's consideration. If you have questions regarding the above, please contact the Administrative Assistant to the Board of Education at (250) 949-6618 Ext. 2235.

Writing to the Board 
Letters addressed to the Board will be included on the public agenda of the upcoming Board meeting. The deadline for submissions is 9:00 a.m. two Friday's prior to the meeting date.

Asking Questions at a Board Meeting
The Board welcomes questions regarding its decisions, practices or agenda items. There is a designated question period at the end of each public meeting. The Chair will announce the question period and members of the audience may indicate they have a question by raising their hand. Audience members should identify themselves before asking their question. Questions or comments about personnel issues, individuals or property acquisitions are not appropriate for regular meetings of the Board. Please contact the Secretary-Treasurer or Superintendent of Schools for alternative times for questions in those areas. You must be willing to place your question in those areas in written form to have them reviewed.

Communication Opportunities
An opportunity to speak with trustees and school board staff is normally available after the close of each public meeting.

How to Contact Trustees
Trustees can be contacted directly (See Trustee Listing) or through the School District Administration Office at (250) 949-6618 Ext. 2235.

School Trustee Elections - 2018

General voting day for School Trustee Elections was held on Saturday, October 20, 2018.
The results of the 2018 election can be found here.

Information on Election Procedures can be found here.
Information on Local Election Campaign Financing can be found
The BCSTA Guide for School Trustee Candidates is available here.

Electoral Areas 
In School District No. 85 (Vancouver Island North), trustee elections in the three zones of trustee electoral areas are the responsibility of the following authorities:

Trustee Electoral Area Zone 1:
District of Port Hardy, Area B, and the north part of Area C, including Coal Harbour, Quatsino, and the Reserves of the Quatsino, Kwakiutl and Gwa'sala-'Nakwaxda'xw First Nations.*
No. of Trustees - 3          Authorities - Port Hardy Council

Trustee Electoral Area Zone 2:
Village of Alert BayVillage of Port Alice, and Area A, including the Reserves of the Namgis First Nation and Whe-La-La-U Area Council.
No. of Trustees - 2          Authorities - Regional District of Mount Waddington

Trustee Electoral Area Zone 3:
Town of Port McNeill, Area D and the south part of Area C, including Hyde Creek and Nimpkish Heights.*
No. of Trustees - 2          Authorities - Port McNeill Council

* A legal description of the Area C division line is available at the school district office.
Please contact the School Board Administration Office at (250) 949-6618 Ext. 2222 if you have any questions about the upcoming elections.
The School District and Regional District of Mount Waddington share the cost of a Returning Officer.